Recurring operations
Maintain checklists, coordinate recurring tasks, document process changes, and prepare status updates. Your professional helps make the next step visible instead of relying on scattered messages and memory.
Operations virtual assistants
Put recurring workflows, project updates, and operational follow-through in capable hands. Ellareon finds and manages your Virtual Professional so you have a clearer view of what is moving and what needs you.
Find your professionalServing businesses across the United States
An operations virtual assistant coordinates repeatable work across your team: maintaining task boards, documenting processes, collecting updates, organizing records, and following up with vendors. Your professional works remotely from the Philippines. Ellareon’s U.S.-based team handles onboarding and daily management around the scope you agree to.
This service fits businesses where work is understood but too much coordination still falls to an owner or manager. Start with a recurring process that has identifiable inputs, an owner for decisions, and a finished result you can check. We help separate coordination work from tasks requiring a department leader or a technical specialist.
Define the right role
Maintain checklists, coordinate recurring tasks, document process changes, and prepare status updates. Your professional helps make the next step visible instead of relying on scattered messages and memory.
Update task boards, collect progress reports, track due dates, and flag blocked handoffs. Your internal project owner decides priorities, scope changes, and resource commitments.
Gather business information from approved sources, summarize findings with references, update records, and check for missing or duplicate entries. Define the fields and review standards before the work starts.
Organize quotes, track order status, coordinate schedules, and follow up on outstanding requests. Purchases, contract terms, and supplier selection remain subject to your approval limits.
How the work can flow
Illustrative workflow. Your responsibilities and process are agreed before work begins.
You identify the recurring deliverables, project owners, due dates, and the system of record.
Your professional collects updates and maintains a clear view of completed, upcoming, and blocked work.
Our U.S.-based management team reviews priorities and helps the professional resolve coordination gaps.
You receive the exceptions and decisions that need your attention, with owners and next actions recorded.
Clear expectations
Our U.S.-based team handles recruiting, matching, onboarding, daily management, and quality oversight. Your professional works from the Philippines within the schedule, systems, and permissions you agree to.
Operations support is scoped around coordination and execution. It does not replace a COO, licensed specialist, or business owner’s decision authority. Define access, approval limits, and review standards in advance. If the work requires advanced automation, a separate AI or workflow specialist may be the better fit.
See how the partnership worksChoose your capacity
40 hours per week
$3,000 / month
12-month commitment, billed monthly.
Or $3,600 per month with a 90-day initial commitment, then month-to-month.
20 hours per week
$1,600 / month
12-month commitment, billed monthly.
Or $1,900 per month with a 90-day initial commitment, then month-to-month.
Example pricing shown. Final pricing may vary by role and agreed scope. Prices are in USD, per professional. Hiring, onboarding, and U.S.-based daily management are included. Multiple professionals can be scoped together.
Review pricing and what is includedBefore you choose
Executive support usually centers on a leader’s calendar, inbox, meetings, and administration. Operations support centers on recurring workflows, project coordination, records, and handoffs across a team. The right role depends on where your workload actually sits.
Tell us the systems you use and the tasks the professional will own. We assess the required experience and confirm the tools, permissions, and responsibilities before proposing a match. We do not assume every professional is an expert in every platform.
Existing instructions help, but useful examples and a clear description of the outcome are a starting point. We can scope process documentation and checklist creation into the role. Your team reviews the process and approves business rules.
Yes. Define the first role and its workload, then discuss additional capacity or specialist skills as needs become clear. Each professional has an agreed scope and schedule, and pricing is confirmed for the roles selected.
Start with your support brief. We use your priorities to discuss the role, schedule, and fit. Completing the brief does not purchase a plan.
Tell us who you need. We source and onboard your professional, with U.S.-based management behind their work every day.
Find your professional